Market intelligence
A buyer’s checklist for sourcing from China.
Prepare a usable brief, compare offers on a consistent basis and define the handoffs before samples or production.
1. Define the requirement
Record intended use, part number, drawing revision, material, tolerances, finish, packaging and quantity. Identify which requirements are fixed and which can be proposed as alternatives.
2. Identify the quoting entity
Ask who will quote, manufacture, invoice and export. Record the legal name, registration evidence and site details for each role. Arrange an independent check where the risk or value warrants it.
3. Compare the commercial terms
Ask for currency, price tiers, sample and tooling costs, lead times, quote validity and proposed Incoterms® rule, named place and edition. Confirm the allocation of logistics and documentation responsibilities in the contract.
4. Set the sample and inspection gates
Agree sample quantity and acceptance criteria. Record who approves the sample, inspection scope, access and release decision. Agree what happens after a failed inspection or specification change.
5. Confirm shipment and records
Assign booking, packaging, labeling, freight documentation and import checks. Before release, match the approved order, inspection evidence and shipment records.
Example inquiry inputs
Illustrative brief: 500 machined brackets, drawing BR-017 rev B, anodized finish, pre-production sample required, origin China, destination Vancouver, delivery window May–June, and FCA at an agreed named place. Confirm assumptions and send the controlled drawing through an agreed channel.
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